Purchasing Director – Restaurant Company

Job Title: Purchasing Director

Reports to: Chief Operating Officer

Position Overview:

The Purchasing Director is responsible for developing and executing strategic procurement initiatives that ensure the organization consistently sources high-quality ingredients, equipment, and supplies.

This role focuses on vendor relationships, cost optimization, inventory oversight, and compliance with food safety and sustainability standards.

The ideal candidate will thrive in a culture-driven, people-first environment that values collaboration, accountability, and operational excellence.

Key Responsibilities:

• Develop and implement purchasing strategies that align with operational goals and company culture.
• Source, negotiate, and build strong partnerships with food, beverage, and supply vendors.
• Establish and document purchasing procedures to ensure consistency, cost control, and compliance with safety and quality standards.
• Maintain a comprehensive product specification program and ensure current Safety Data Sheets (SDS) are properly distributed.
• Regularly evaluate supplier performance to ensure reliability, service quality, and value.
• Foster direct relationships with manufacturers to improve pricing, consistency, and product quality.
• Conduct routine audits of inventory, purchasing practices, and compliance standards.
• Manage competitive bidding processes to ensure cost-effective procurement.
• Develop and execute contingency plans to minimize supply chain disruptions.
• Lead waste reduction and sustainability initiatives across all purchasing operations.
• Conduct Actual vs. Theoretical (AvT) cost analysis to improve profitability and efficiency.
• Provide inventory training and product knowledge support to restaurant teams.
• Leverage technology to enhance purchasing operations, reporting, and analytics.
• Maintain accurate records for audits, supplier agreements, and food safety certifications.
• Stay informed on market trends, regulations, and emerging supplier opportunities.
• Collaborate closely with operations, culinary, and finance teams to anticipate and address purchasing needs.
• Communicate effectively across departments to identify and act on cost-saving opportunities.
• Perform additional duties and projects as assigned to support company goals.

Qualifications:

Required Skills & Abilities

• Exceptional interpersonal and relationship-building skills at all organizational levels.
• Strong written and verbal communication abilities.
• Proven leadership and team development experience.
• Advanced negotiation, budgeting, and inventory management skills.
• Excellent time management and organizational skills with the ability to meet deadlines.
• High proficiency in Microsoft Office Suite and restaurant inventory or procurement software.
• Strong analytical mindset with attention to accuracy and detail.
• Ability to manage sensitive information with integrity and discretion.
• Demonstrated success in a fast-paced, multi-unit restaurant environment.
• Commitment to continuous improvement and cultural alignment with company values.

Education & Experience

• Minimum 5 years of experience in restaurant purchasing, supply chain management, or procurement.
• Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred.

Working Conditions:

• Office-based role with periodic visits to restaurant locations.
• Prolonged periods of computer-based work.
• Must be available to respond promptly to operational needs.
• Occasional extended hours may be required to meet business objectives.

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